Helpful and simple tips to help you get the most out of Gmail and be more productive.
If you are one of the millions of Gmail users around the world, you know that it is a very useful email tool with a variety of functions.
However, there are some tricks and features that are “hidden” to many people and, if known, can make the user experience more efficient.
In this article, we show you 10 of the best Gmail tricks you must know to maximize your productivity.
1- Keyboard Shortcuts
Knowing the Gmail keyboard shortcuts will save you time and quickly navigate your inbox. From marking emails as read, to archiving or deleting messages.
Keyboard shortcuts are an effective way to perform actions without using mousse.
2- Tabs and Filters
Gmail allows you to organize your email using labels and filters.
Create custom labels to categorize mail and use filters to automatically direct email to specific folders.
This will help you keep your inbox clutter-free and find important messages faster.
3- Automatic reply:
If you’re out of the office or busy at work, you can enable automatic replies in Gmail.
You configure a personalized message that will automatically be sent to the person you wrote to, informing them of your absence or delayed reply, and that’s it!
This will allow you to manage expectations and keep your contacts informed.
4- Advanced Search:
Gmail has powerful search features to help you find email more efficiently.
Use search operators like “From:,” “To:,” or “Subject:” to refine your results and find exactly what you’re looking for.
5- Disable notifications:
Constantly receiving new email notifications can interrupt your concentration and reduce your productivity.
It might be a good idea to turn off Gmail notifications on your mobile device or desktop to avoid unnecessary distractions and focus on important tasks.
6- Share files with Google Drive:
Attaching large files can be tedious.
Instead, use Google Drive to share files and documents directly from your Gmail account.
You simply select the file to share and send it as a link. This also allows you to save space in your inbox.
7- Use of templates:
If you send similar emails on a regular basis, such as responses to FAQs or meeting confirmations, use a Gmail template.
Create a template using what you usually send, saving time by not having to write everything from scratch.
8- Arrange shipment:
Sometimes sending an email at a specific time is key. Gmail lets you schedule emails to be sent at a later time.
You simply write your message and choose the option to schedule delivery, choosing the exact date and time you want your message sent.
9- Integration with other applications:
Gmail integrates with various apps and plugins that can increase your productivity.
From task management apps to calendar extensions, explore the options available in the Gmail add-ons store and find the best tool for your needs.
10- Activate offline mode:
With this feature, you can even read, compose and reply to emails offline. When you are back online, your changes will be synced automatically.
With these Gmail tips, you’ll be able to get the most out of your email platform. From keyboard shortcuts to advanced search and autoresponders, integrate these features into your daily work and experience more efficient and effective email management.