10 hidden tricks to make the most of your most popular emails

Gmail, Google’s email, used by millions of people around the world. It’s a very easy-to-use service, however, it has a lot of features that many people don’t know about.These “hidden” tricks and features allow you to Increase productivity and improve user experience.

Gmail currently has approximately 1.5 billion active users and is available in 105 languages. Apart from, It has a dedicated app for mobile devices and a website Log in from anywhere.

This service provides the use of 15 GB total memory, maximum attachment size per email is 25 MB.As an alternative to larger attachments, you can Share a link to Google Drive.

Considering its ease of use and design, Google’s interface is browser-based.And there’s more: it can be customizedfor example, with photos and colors.

Gmail was created by an American company on April 1, 2004, but underwent more than five years of testing before being considered a finished product on July 7, 2009, and not fully released globally until February 13, 2007. New users do not need to be invited.

>> Read more: They introduce Bard, Google’s ChatGPT in Spanish

1-Keyboard shortcuts

Learn Gmail keyboard shortcuts to save time and quickly navigate your inbox. From marking emails as read, to archiving or deleting messages.

Keyboard shortcuts are an effective way to perform actions without using a mouse. Some of them are:

• C key: Create a new message.
• R key: Reply to an open email.
• Key A: Reply to all contacts included in the email.
• F key: Forward email.
• E key: Archive email.
• # key: Send message to trash.
• ! Key: Mark as spam.

If you can’t use these shortcutsyou must enable this feature as follows: Enter the menu Settings > General > Key combinations and activate options > Save changes.

In addition, there are many more Gmail keyboard combinations.

2- Cancel sent email

If due to some error the user sends the email to the wrong person, they still have the option to cancelalthough this alternative works for short periods of time and not for old messages.

Gmail allows you to add The time range for unsending emails is 5 to 30 secondsthe user can cancel the sending of the email if desired.

To modify the seconds, follow these steps: Settings > General > Undo Send.

3- Schedule an email to be sent

When users have several emails to send or just need them sent at a specific time, they can Possibility to program it in advance.

This tool is easy to use and requires only three simple steps: Compose the email > Press the button that appears next to “Send” > Schedule the send > Select the desired date and time.

4- Automatic reply

Users can reply to incoming emails via auto-replies without being present at the time. These are preconfigured and sent when a message is received.

In order to configure this feature, follow these steps: Settings > Autoresponders > Autoresponders on > Fill in the period, subject and message > Check if you only want your contacts to see the autoresponders > Save changes.

5- Pause email

The “Snooze Email” option allows users to “put their email to sleep” for next viewing. Users can temporarily delete some incoming emails, and at the end of the selected time period, these emails will appear as if they arrived for the first time, with reminder actions.

To postpone an incoming message, you must: Press the watch button > Configure date and time options > View in the “Snooze” section.

6- Template

When you have to reply to an incoming email, a personalized message can be helpful and help save time.

To do this, you must follow these four steps: Compose an email > Click the three-dot menu > Templates > Save draft as template > New template.

7- Works without internet

If you have internet connection issues, you can continue working in Gmail without affecting your productivity.

Users will be able to continue checking emails and replying to them. All emails will be sent once the internet connection is restored.

To access this tool, you must configure it as follows: Settings > Offline > Activate.

8- Confidential mode

This tool allows you to specify an expiration date when sending an email. The email display date can be customized according to the user’s needs.

To activate this option you must perform the following steps: Compose > Lock and Clock Button > Customize Message Expiration Date.

9- Advanced search

With text or keyword searches, you can avoid checking your entire email inbox for a specific email. In addition to this, it is possible to perform some more specific searches.

Enter your keywords and perform an advanced search using one of the following options:

• in:inbox is used for messages in the inbox.
• in:sent is used for sent emails.
• in:trash is for messages in the trash.
• in:spam applies to all emails that have been automatically or manually marked as spam.

10-Customize your inbox

Labels help organize emails better through personalization of email categories. For example: work, program, study or any other characteristic. Filters and labels help you refine email searches and organize your inbox.

To access this tool, follow these steps: Settings > Filters and blocked addresses > Create filter.

On the other hand, the option to create a folder is located in the main menu on the left and is the last button.

The evolution of Gmail

Over the years, the service has been continuously updated as it has grown globally, and its functionality has been improved with new tools and design details to improve the user experience.